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4/1/3. Meetings and Quorum

No: 381000003528 Date(g): 10/10/2016 | Date(h): 9/1/1438

Effective from 2016-10-10 - Oct 09 2016
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  1. The General Committee shall hold meetings at least once a year. The meetings may also be convened if the Chair deems it necessary or if nine (9) members of the General Committee request it in writing.
  2. The General Committee shall hold meetings at the Financial Institute or at a location agreed upon by the majority of the members.
  3. A meeting of the General Committee is considered valid if attended by at least two-thirds of the members.
  4. All members are required to attend General Committee meetings. A member may delegate a representative from the company to attend and vote at the meetings, provided that the representative is appointed by the company’s senior management.
  5. General Committee members cannot delegate other representatives for two consecutive meetings.
  6. The General Committee must adhere to the meeting agenda as scheduled.
  7. The General Committee makes its decisions in meetings through majority voting.
  8. In the event of a tie vote, the Chair’s vote is decisive. Members who disagree should record their objections in the meeting minutes.
  9. Members may abstain from voting on any decisions made in the meetings, and the reasons for abstention should be recorded in the meeting minutes.
  10. The General Committee may invite any expert to participate in the meetings with the Chair’s approval, without the right to vote.
  11. Discussions should be conducted with high professionalism and in an organized manner, and should not include topics not listed in the meeting agenda.
  12. All members must maintain the confidentiality of information discussed during the meetings.
  13. The Chair must ensure that members adhere to the rules and guidelines governing the committee meetings, which all members are required to follow.